Pharma Clinical Masters, CDSCO & Retail Chemist Guide
Engineered specifically for Indian pharmaceutical distributors, C&F agents, and retail pharmacies. Ensure strict compliance with the Drugs and Cosmetics Act, prevent drug-drug interactions at POS, leverage generic substitution matrices, and streamline near-expiry supplier returns.
1. Module Overview: Clinical & Regulatory Compliance
Unlike general retail, pharmaceutical operations carry legal liability under CDSCO and State Drug Control Administration regulations. Katixo ERP comes with pre-seeded national clinical databases so pharmacies can operate safely from day one:
National Drug Master
Pre-seeded formulations, active salt compositions, manufacturer master, and HSN 3004 tax classifications.
Drug Interaction Engine
Real-time clinical checks during POS checkout alert cashiers to dangerous contraindicated drug combinations.
Schedule H / H1 / X
Mandatory doctor registration number capture, patient identity tagging, and statutory audit registers.
2. How to Onboard Pharma Items (Step-by-Step)
- 1Navigate to Items > "Add Item": Type the brand name (e.g. Augmentin 625) or active salt. The debounced autocomplete searches Katixo's national drug master.
- 2Automatic Regulatory Population: Selecting the drug auto-fills HSN Code (3004), GST rate (5%), dosage form (Strip of 10 Tablets), drug schedule category (Schedule H1), and manufacturer.
- 3Assign Rack Location: Assign the physical storage location in your pharmacy or warehouse (e.g., Rack A-12, Shelf 3). During billing or picklist generation, this coordinate guides staff directly to the pack.
3. Clinical Safety: Drug-Drug Interaction Warning at POS
Pharmacists frequently dispense multiple medicines prescribed by different doctors. Katixo protects patients with automated clinical cross-checking:
When items are added to the cart in POS or Sales Order, Katixo splits the underlying active salts (e.g. Aspirin + Ibuprofen) and checks the clinical interaction table. If a severe contraindication is detected, a severity-coded alert modal pops up:
Item A: Ecosprin 75mg (Aspirin) + Item B: Brufen 400mg (Ibuprofen)
Clinical Risk: Concurrent use significantly increases risk of major gastrointestinal ulceration and bleeding.
Action: Pharmacist must acknowledge warning or suggest a safe analgesic alternative (e.g. Paracetamol).
4. Generic Substitution Matrix & Margin Optimization
If a prescribed brand is out of stock or the patient requests a more affordable equivalent, pharmacists click "Suggest Generic Substitutes":
| Prescribed Medicine | Bioequivalent Substitute | Active Salt | Customer Savings | Chemist Margin |
|---|---|---|---|---|
| Crocin 650 (Glaxo) | Calpol 650 (GSK) / Dolo 650 | Paracetamol 650mg | ₹8.00 per strip | 22% vs 15% |
| Omez 20mg (Dr. Reddy) | Ocid 20mg (Zydus) | Omeprazole 20mg | ₹14.50 per strip | 28% vs 18% |
5. Near-Expiry Alerts & Supplier Settlement Returns
Expiring stock is the biggest margin destroyer in pharma trade. Katixo automates supplier return settlements:
1. Open Inventory > Near Expiry Dashboard. Configure alert threshold (30, 60, or 90 days).
2. The dashboard groups all expiring batches by supplier manufacturer.
3. Select expiring batches and click "Draft Supplier Return (Debit Note)".
4. Katixo automatically builds a pre-filled Debit Note, deducts stock from active balance, reverses input GST, and adjusts Accounts Payable.
Developer & API Integration Reference
JWT Bearer Required/api/v1/pharmacy-masters/manufacturers/search/api/v1/pharmacy-masters/hsn/search/api/v1/pharmacy-masters/interactions/check-by-composition/api/v1/pharmacy-masters/substitutions/api/v1/drug-master/search